Everbody can add items to be discussed during the meeting.
Once a meeting has been locked, you can see all items and vote upfront.
The secretary can add notes during the meeting to document the discussion/decision for each item.
Does the decision need to be taken in a different meeting? Move the item without loosing the history.
DigiNotes started out as a custom project for a city council. After taking note of the needs DigiNotes was developped to meet them.
If there's one customer with a need like that, there are probably more people with the same problem: DigiNotes turned into a product.
Categorise your meetings in f.e. General meeting, board of directors,... Each category can have different settings.
Invite users for a meeting and let them add items and vote upfront.
Control which user has what abilities within a meeting.
The meeting is over? Directly share the report with all participants.
These screenshots are but a part of the application but should give you an idea how everything is structured.
The big advantage of online software is that the only things you need to use the applicaton are a computer/tablet and an internetconnection.
Other advantages are that you'll always have the latest version of the software without having to install updates. And if anything would not work, the software can always be inspected/fixed from anywhere.